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Campus Policies > Fundraising
UMC Campus Fundraising Policy

A. UMC Student Clubs and Organizations

All fundraising activities by student clubs and organizations require Crookston Student Association approval and must follow established policy and procedures. Contact the Office of Student Activities for more information.

If off-campus solicitation will occur, the Director of Development & Development Office must be consulted and their approval obtained. This is to assist the organization in strengthening their fundraising activity and to avoid any conflicts with on-going fundraising efforts with off-campus constituents. Dependent on input received, specific details and/or timing may be revised. All monetary, commitment, and in-kind gifts received by the University must be reported to the University of Minnesota Foundation through the Office of Development to ensure the proper receipting and recording of all gifts in accordance with federal tax law.

B. UMC Departments 

  1. Details of the proposed fundraiser are to be shared with the immediate supervisor and approval to proceed obtained (e.g., coach to Athletic Director, department head to Center Director, staff person to unit director).
  2. A written proposal is to be submitted to the appropriate administrator (e.g., Sr. Vice Chancellor for Academic and A Student Affairs) for preliminary approval to proceed prior to proceeding to step 3.
  3. Information on the proposed fundraiser should be shared with the Crookston Student Association. Formal approval is not required. This is intended to avoid simultaneous fundraisers occurring and/or conflicts with other clubs/organizations fundraisers. Dependent on input received specific details and/or timing may be revised.
  4. If off-campus solicitation will occur the Development Office must be consulted and their approval obtained. This is to assist the department in strengthening their fundraising activity and to avoid any conflicts with on-going fundraising efforts with off-campus constituents. Dependent on input received, specific details and/or timing may be revised. All monetary, commitment, and in-kind gifts received by the University must be reported to the University of Minnesota Foundation through the Office of Development to ensure the proper receipting and recording of all gifts in accordance with federal tax law.
  5. If external sales (see: www.fpd.finop.umn.edu/groups/ppd/documents/policy/External_Sales.cfm ) will occur the r Director of Finance needs to be consulted and his/her approval obtained. External sales activity must be conducted in accordance with University policy and procedures to ensure compliance with federal and state regulations and to minimize legal, insurance, and tax risks. Dependent on input received specific details and/or timing may be revised.
  6. The appropriate administrator (e.g., Sr. Vice Chancellor for Academic and Student Affairs) will communicate to the Executive Committee the proposed fundraiser. Ordinarily this will be a "for your information" communication. If concerns are expressed formal approval may be required.
  7. Upon approval by the appropriate administrator (e.g., Sr. Vice Chancellor for Academic and Student Affairs), and the Executive Committee (if required), the fundraiser may occur.
  8. All funds are to be properly accounted for following standard University operating procedures working in conjunction with the Business Office.

Approved by UMC Executive Committee, 3/16/2001
Amended by UMC Executive Committee, 09/17/2001
Revised for Approval 12/17/2009

Approved by the UMC Executive Committee - 12/17/2009

Concessions and Vending

All concessions and vending machine sales are supervised by the Business Office. UMC Dining Services has responsibility for all sales and concessions at sports events.

Approved by the Administrative Committee - 04/17/1989
Revised 09/2000